Word processor interface consists of main editing window; it displays a document and several tools to manipulate it. Tools are grouped together in different toolbar in order to work with document.

Title Bar

Title bar is located at the top of the screen. Word processor displays the name of the current document on it.


Menu bar

Each word on the menu bar represents a different menu. Each menu contains different commands of word.

Standard bar

Standard bar displays some of the most common word processing tasks. The tasks are opening, copying and printing files etc.


Formatting toolbar

Formatting toolbar is used to access various formatting commands quickly such as font type, font style and text alignment etc.

Status Bar

The status bar is a horizontal area at the bottom of the document window. Ti provides information about the current state of the documents.

Scroll Bars

Scroll bars are used to move in the document. You can scroll the document by clicking the scroll arrows at either end of the scroll bar or by dragging the scroll button in scroll bar.


The horizontal ruler can be used to set tab stops and indents or to adjust the width of columns. The horizontal or vertical ruler can also be used to change the page margins or place items on the page.

What do you mean by entering and editing text in word processor? What are different ways to edit text in word processor?
The processing of typing text in a document is called entering text. The processing of changing the existing document is called editing text. The word processor places a blinking insertion point at the top left corner of screen. It is known as cursor. Te cursor indicates the location where the next character will be placed in the document. The cursor moves forward on the screen as the user types. The cursor moves to the next line as it reaches the end of line.

Word process allows the user to change some text without retyping the whole document. It is different from type writer where the user has to type whole document again. There are many ways to edit an existing document.

  1. Typing Modes

All word processor provide two modes of typing. These are as follows:

  1. Insert Mode

Insert mode is used to insert text in the existing document. The existing character moves to the right side when the user types a character. It is the default mode of MS word. The following procedure is used to write text in insert mode:

  1. Place the cursor where the text is to be typed in insert mode.
  2. Make sure that [OVR] option on status bar is not highlighted. If it is highlighted, press insert key to disable it.
  3. Type any text. The existing text will move to the right side and new text will appear.
  1. Overtype Mode

In overtype mode, the new character replaces the existing characters. The following procedure is used to write text in overtype mode:


  1. Place the cursor where the text is to be typed in overtype mode.
  2. Press the insert key, the overtype mode will be activated. The [OVR] option on status bar will be highlighted.
  3. Type any text. The existing text will be overwritten by the new text.
  1. Erasing Text

Two keys on the keyboard are used to erase text from a document. These are:

  1. Delete Key

The delete key erases the character to the right of the cursor.

  1. Backspace key

Backspace key erases the character the left of the cursor.

The delete and backspace keys erase one character at a time. The user can select multiple characters and then press delete key to delete all selected characters.

  1. Undo and Redo

Undo command is used to remove the effect of the last action or number of actions. Redo command is used to remove the effect of undo command.

  1. Formatting text

Formatting of a document includes:

  1. Changing the appearance of the text.
  2. Adding picture and graphics
  3. Controlling the layout of the text on the page.

The formatting toolbar is the easiest way to change any attribute.