Define Fonts

The appearance of text in the document is called font or type face. Fonts are used to make the text of different styles and size. There are two general categories of fonts:



This is a serif font.

This is a sans serif font.


  1. Serial

Serial font displays tiny little lines or extensions at the tope and bottoms of most characters in the font.


Times New Roman

  1. Scan-Serial

This type of font does not have serifs. It adds decorative touches to a document. This type of font is useful for headings, so they stand out from body text.



What are the characteristics that greatly affect the appearance of text on the page?


  1. Font Size

Font size can be set from the formatting toolbar. Font size is measured in points. A common font size used in business documents is 82-points type.

  1. Font style

Font style is used to bold, italicize and underline the text. Formatting toolbar contains separate button for all of these options.

  1. Font color

Font color is used to change the color of the text.

In addition to these basic characteristics many effects can also be applied to all types of fonts. These are as follows:

  1. Strikethrough: it draws a line through the middle of the text.
  2. Shadow: it adds a shadow behind the text.
  3. Outline: it displays inner and outer boundaries of each character.
  4. Superscript: it raises the text and reduces font size likeX3.
  5. Subscript: it lowers the text and reduces font size like X3
  6. Emboss: it displays text as raised on the screen.

What is paragraph? Describe formatting features for paragraph formatting?




Paragraph is a collection of text that ends with enter key. MS word inserts a new paragraph in the document wherever the user presses the enter key.

Paragraph formatting

Formatting that is applied to a complete paragraph is called paragraph formatting important paragraph formatting features are as follows:

  1. Line spacing

The white space between two adjacent lines is called line spacing. Line spacing can be changed to increase the readability of text in a paragraph. Lines spacing can be single-spaced, double-spaced or set to any spacing.

      2.  paragraph spacing

The white space before and after a paragraph is called paragraph spacing. By default the paragraph spacing is same as the line spacing but it can be changed.

  1. Margins

Margin is the amount of white space around the top, left, right, and bottom of text on a page. A margin defines the boundaries of the text. The text cannot cross these boundaries.

4. Indentation

Indentation is the amount of space from page margin at the start of paragraph. It is used to highlight some text in the document. It can be set to affect every line of text or a single line in a paragraph.

               5.  Alignment

Alignment determines how text is positioned between the left and right margins of the page. Different types of alignments are as follows:

Left alignment: the text is positioned along the left margin of page. It the default paragraph alignment.

Right alignment: the text is positioned along the right margin of page.

Center alignment: the text is positioned in the center of right margin of page.

Justified alignment: the text is positioned along both right and left margins of page.